Mission description

Based in Kyiv, the position is under the direct supervision of the Deputy Head of the Health Programme and in close cooperation with the transversal Health Programme Team covering various projects and thematic functions to play a pivotal role in supporting the smooth and efficient functioning of the Programme’s activities.

The Deputy Project Lead main tasks will be:

Operational support for Programme management

In collaboration with the DHoHP and the Health Programme team:

-      Provide technical expertise in the development of activities related to mental health and rehabilitation medicine within the current activities of the Programme to support their implementation.

-      Represent the Health Programme in sectoral working groups, technical platforms, and coordination meetings with Ukrainian authorities, donors, and international actors when requested.

-      Support in the definition of Terms of Reference and technical definition of scope of work for consultancy in the areas of mental health and physical rehabilitation medicine, and participate to the quality control of the services/deliverables produced.

-      Contribute to organizing and facilitating technical workshops, capacity-building activities, and expert missions related to mental health and rehabilitation.

-      Contribute to the drafting and consolidating key documents and materials for activity reports and deliverables relating to Programme’s activities (workshop and meeting reports, training, missions, etc.).

-      Report any difficulties encountered, risks identified and/or contextual factors (sectoral, security, political, etc.) that could have an impact on the successful completion of activities and help identify mitigation measures.

Liaison

-      Manage the Liaison Officer: provide support, capacity building, definition of scope of liaison activities and regular performance feedback.

-      Ensure the development of speech elements and other key documents when requested by the HoP and the DHoHP.

-      Ensure coordination and key relationships with various stakeholders, especially Ukrainian authorities, partner institutions, and non-state actors related to the implementation of the activities.

-      Support the organization of technical committees, and stakeholder consultations, working closely with Ukrainian authorities and partners.

Procurement of Medical Equipment

-      Lead and coordinate the procurement procedures for medical equipment delivery intended for partner hospitals, ensuring thorough needs assessments and accurate technical specifications.

-      In collaboration with USP and dedicated team in HQ, ensure the good implementation of full procurement cycle.

-      Monitor compliance with donor rules, Ukrainian import regulations, and Expertise France procedures throughout the procurement process.

-      In collaboration with the Programme Assistant and the USP, maintain accurate documentation and reporting on procurement activities, ensuring transparency and accountability to donors and partners.

-      Support the organization of equipment deliveries, installation, and training for hospital staff when needed.

-      In collaboration with the programme assistant, keep accurate records and reporting to guarantee transparency and accountability to donors and partners.

Project Development

In cooperation with the HoP, the DHoHP and the Health Programme team:

-      Participate in strategic discussions and planning sessions to support the development of new projects within the Health Programme.

-      Contribute to drafting high-quality project proposals, including defining objectives, indicators, activities, and timelines, in line with Expertise France requirements and donor expectations.

-      Ensure that proposed activities are tailored to the Ukrainian context, based on needs assessments, stakeholder consultations, and technical analysis.

-      Monitor project development progresses, assess risks, and develop adaptive management strategies when necessary.

Project or context description

Expertise France

Expertise France is the French International Technical Cooperation Agency, with the status of public institution under the joint supervision of the Ministry of Europe and Foreign Affairs and the Ministries of Economics, Finance and Industrial and Digital Sovereignty. It is the second largest technical cooperation agency in Europe. Expertise France designs and implements projects that strengthen public policies over the long term in developing and emerging countries.

As the French public agency for international technical cooperation, Expertise France operates in more than 100 countries, implementing more than 400 projects. The agency works in close collaboration with French public institutions, as well as with the European Union, to respond to the needs of partner countries that wish to improve public policies that tackle these challenges. In Ukraine the Agency has been regularly present since 2006 through series of technical assistance projects.

Expertise France in Ukraine

The MEAE has financed in 2023 Expertise France with an envelope of €14.5 million to position French technical cooperation and respond to Ukraine’s short, medium and long-term needs. This facility, entitled mAIDan Ukraine, finances and co-finances technical assistance projects to support Ukrainian authorities in preparing for reconstruction and the European accession process.

The ongoing other projects in Ukraine include: the EU-funded Project Pravo-Justice which promotes greater rule of law in Ukraine, in line with European standards and comparative practices; L’Initiative supports beneficiary countries to design, implement, monitor, and evaluate funding allocated by the Global Fund to Fight HIV, Tuberculosis and Malaria. The Emergency Fund for Ukraine against TB & HIV started in December 2022 with a commitment of €7.2 million; the “Stiykist” (resilience) project aims to contribute to social transformation and resilience in Ukraine by strengthening the capacities of national, regional and local institutions in the field of vocational training and social services, with a particular focus on the social inclusion of the most vulnerable; the Technical Support of the State Audit Service project which aims to mobilize French and national technical expertise to help bringing Ukrainian legislation into line with the acquis communautaire, particularly in terms of protecting the EU’s financial interests and supporting the SAS in its role of inspecting and monitoring the use of reconstruction funds.

Expertise France’s Health Programme

As part of France’s strategy for reconstruction and aid in Ukraine focusing on the health sector The French Ministry of Europe and Foreign Affairs (MEAE)’s Crisis Center (CDCS) has financed €16 million over 24 months to the APPUIHealth Project from 2024 to 2025. The project, implemented in partnership with Ministry of Health of Ukraine and other key stakeholders aims to improve Ukrainian populations’ access to essential healthcare services in times of crisis. The project focuses on enhancing hospital cooperation between France and Ukraine, mobilizing French expertise, reconstructing and modernizing healthcare infrastructure and donating medical equipment at the request of Ministry of Health of Ukraine.

The REHAB project, funded by the French Development Agency (l’AFD) for €5 million over 24 months, from 2025 to 2026 aims overall supporting Ukraine in maintaining and strengthening its healthcare system to address the consequences of the conflict on the physical and mental health of Ukrainians. Activities are designed around enhancing mental health services and infrastructure in the Odesa region; strengthening physical rehabilitation efforts and infrastructure, while also emphasizing broader capacity-building initiatives across Ukraine with national and international partners; and identifying and conducting feasibility studies to prepare for concessional loan opportunities. Other projects under the Health Programme are ongoing development.

Required profile

Qualifications/Technical skills

·       Master’s degree in Health-related studies, project management or another relevant field;

·       Skills in coordinating multidisciplinary and multicultural teams;

·       Excellent ability to build trusting relationships with national and international partners with proven experience;

·       Proven experience in international project management;

·       Good knowledge of the Ukrainian healthcare sector and of the national and regional health authorities in Ukraine would be an asset;

·       Ability to mobilise, maintain, coordinate and lead networks of players (experts, institutional players, civil society, authorities, etc.);

·       Ability to conduct dialogue with technical partners;

·       Excellent written and oral communication skills (drafting technical reports, analysis documents, minutes, activity reports, defining terms of reference, etc.);

·       Very good command of office automation tools;

·       Excellent command of English and Ukrainian (written and spoken).

Professional experience

·       At least 5 years’ experience in project management in the field of international solidarity (humanitarian or international cooperation), technical assistance and/or international cooperation in the health sector;

·       Significant experience in facilitation, tools and techniques for participatory work;

·       Experience in coordinating and managing teams.

Skills

·       Strong coordination and teamwork skills;

·       Strong sense of diplomacy, very good interpersonal skills;

·       Initiative, autonomy and responsiveness;

·       Good adaptability and flexibility;

·       Decision-making and management skills;

·       Ability to analyse and summarise;

·       Sense of organisation, planning and anticipation.

Deadline for application : 2025/06/02 23:55