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Administrative Officer

Organization of American States




Not stated



Until filled

Wednesday, September 27, 2023





$37,416.00 + Post Adjustment: $19,306.65




Belize and Guatemala have a longstanding territorial dispute which dates back to the 19th Century. Guatemala recognized Belize’s independence from Great Britain in 1981 with the reservation of its territorial claim. The governments of Belize and Guatemala sought the good offices of the OAS to find a peaceful and permanent solution to the dispute. The efforts of the OAS consist of providing both political support to the process, as well as technical support in the field through its Office of the OAS in the Belize-Guatemala Adjacency Zone.

Duties and Responsibilities:
This is an entry-level, professional position designed to contribute to specific projects and/or activities in the fulfillment of a departmental mission, and is assigned all or part of the following responsibilities (NOTE: these responsibilities and expected results are standardized, and are not necessarily performed by all >>>):
Administrative and Financial Responsibilities:
- Assist in revision of requests for obligations, including but is not limited to, ensuring their compliance applicable budgets, rules/regulations and requirements.
- Prepare administrative forms and actions for the obligation of including but not limited to, following-up on status, monitoring accounts and funds availability for projects/ programs, corresponding awards and updating information on the budget execution on a regular basis; ensuring that all financial records/files are complete and maintained up-to-date; reconciling data for financial reports.
- Develop and, within the delegated authority, disseminate internal spreadsheets and financial reports related to the execution of project and programs; draft reports, spreadsheets and financial reports for donors, obtain certification of final financial reports from the Department of Budgetary and Financial Services (DBFS), in a timely manner.
- Provide support during the bidding process in the acquisition of products and services, which includes but is not limited to, coordinating actions with appropriate financial and human resources staff, with particular attention to the types and length of contracts, upcoming needs and cash flow.
- Within the delegated authority, participate in the development of internal operational procedures and aspects, e.g. conducting research and compiling information on the implementation of operations; provide support in the planning, implementation and evaluation of missions, projects, programs, fundraising activities and work plans developed at the Headquarters and/or in the field.
Other Responsibilities:
- Analyze incoming documents (e.g. correspondence) and other information, including, but not limited to, determining appropriate action and/or consulting senior staff or his/her supervisor to obtain guidance and instructions on unusual and/or difficult issues, compiling background information and drafting replies.
- Assist in drafting, revision and editing of agreements, reports and presentations, ensure their consistence and compliance with the GS/OAS rules and procedures.
- Update administrative and financial manuals for the area of work.
- Plan, coordinate and manage all aspects of the organization of meetings, seminars, workshops and training courses, including but not limited to travel arrangements, preparation of documents and presentations, files and other logistical actions in line with established procedures and/or specific instructions.
-Perform other related duties as assigned, including replacing and backstopping for others.
 Education and Experience:
Essential: First University Degree (Bachelor’s) in political or social science or a related field and 1 year of relevant experience in similar positions at the national and/or international level, including internships.
 Desirable: Experience or knowledge of the OAS mandate and priorities as related to the area of work and/or the dynamics of the Inter-American agenda and system. Experience of automated financial management systems such as Oracle.
Essential: Spanish (read, write and communicate)
Desirable: Knowledge of English.
Computer Skills: Essential: Essential: Ability to effectively work using Microsoft Office (e.g. Word, Excel, PowerPoint, Outlook, and other software needed for editing video and audio.
Interpersonal Skills: Demonstrated communication skills (verbal and written); tact, discretion and diplomacy; sound presentation skills; ability to develop concepts and present them in a clear and concise manner.

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Posted Date:

Sep 16, 2023


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