The Administrative Assistant to the CEO will report to the Operations Manager and support with managing administrative matters on the CEO’s behalf, including diary management, minute-taking, travel arrangements, action tracking and plan updates, workshop & meeting logistics and reporting support. They will work closely with the CEO, Operations Manager, and the Senior Management Team.

Supporting our CEO requires careful time management, flexibility, and clarifying and negotiating priorities when conflicting demands arise. The Administrative Assistant is expected to make some level of independent administrative support decisions and exercise some sound judgement, for example:

• when to schedule meetings, allowing the CEO sufficient time for prep/planning, processing and follow-up

• when it is appropriate to respond on behalf of the CEO to meeting invites, and when to seek their input

• managing internal and external expectations on the CEO’s availability

• ensuring the CEO’s work-life balance is respected and that they have an appropriate level of non-working time to rest and reflective time to consider decisions.

The successful candidate will have experience supporting senior Charity leaders as a dynamic administrative assistant and can organise and administer a wide array of tasks to support the CEO, the Operations Manager and SMT. They will have an enquiring and analytical mind, an ability to grasp issues quickly, strong written and oral skills, and excellent administrative skills, with a keen eye for detail.

The successful candidate will demonstrate a clear commitment to anti-racism, equality, diversity, and inclusion.