Job Title: Program Coordinator
Organisation: Ignite Philanthropy
Location: Flexible, assuming availability for regular communication and collaboration with colleagues in GMT/CET time zones
Closing Date: 12 July 2020
Salary: Commensurate with experience, location, etc
Contract Type: Permanent
Working Pattern: Full Time
Sponsors international candidates? Not Applicable
The Program Coordinator will lead effective coordination and administration across all Ignite Philanthropy initiatives as necessary; partner with and support the four other full-time Ignite team members who oversee those initiatives; and contribute strategically to Ignite’s work. The post-holder will also collaborate with Ignite donors, consultants, and grantee and other colleagues in order to maximize operational efficiency. The role does not entail direct report supervision responsibilities.
Ignite staff work remotely in their respective countries of residence, typically from home offices. Ignite Philanthropy welcomes and encourages candidates from low- and middle-income countries to apply for this role and join its team.
Role and Responsibilities
Grantmaking, Grants Management and Operations (60%)
Grantmaking and contracting: Support all grantmaking and contracting processes, including but not limited to liaising with grantee partners and contractors/consultants as needed for due diligence review, and facilitate grants/contracts/payments as needed
Grants management and reporting: Lead in overseeing grant/contract reporting processes, conducting review of all narrative/budget reporting, etc.
Grant proposals and reporting (for grants to Ignite): Lead on the coordination and development of Ignite Philanthropy proposals and grant reporting
Financial management: Assist in reviewing and reconciling monthly management accounts, and in supporting budget development processes
Fiscal sponsor coordination: Lead day-to-day collaboration with Ignite Philanthropy’s fiscal sponsor, New Venture Fund, across the preceding four bullet points
Research, Communications and Events (25%)
Monitoring and research: Keep up to date with key developments in the violence prevention field, including (but not limited to) emerging research and media coverage of issues relevant to online child sexual exploitation and violence against children in school, including managing the production of a monthly media bulletin aimed at Investors Forum members
Donor research: Support the identification of potential donors to support the field in collaboration with the Investors Forum, conduct research on prospects, maintain a contact database and provide written information and briefs for outreach activities
Meeting and event management: Lead on the effective management of virtual and in-person meetings and events with a range of stakeholders, e.g. donor roundtables, grantee learning convenings, and strategy development meetings. This will involve all aspects of event planning, including logistics, travel, preparation of meeting agendas, other meeting materials and reports, etc.
Communications support: Management or production of presentations, factsheets and visuals for programmatic activities and events
For the right candidate, the opportunity to work with the Strategic Advisor, Investors Forum as a thought-partner on the development of the Forum
Other initiative-level support, from time to time, as deemed necessary for the effective running of each programmatic initiative
Administrative and Team support (15%)
Provide administrative and programmatic assistance as needed to the Director, including occasional scheduling, travel support, expense reconciliation, etc.
Proactively support the Ignite team around virtual and in-person team and Advisory Board meetings /event planning, including logistics, preparation of meeting agendas, other meeting materials and reports
Streamline and manage programmatic files, work plans, and calendars
Manage all licenses, subscriptions and other remote-working infrastructure
Manage a range of contractors providing external support, e.g., IT support, communications/design, translation services, and legal counsel
Coordinate team learning and professional development opportunities
Experience and Qualifications
Minimum 3-5 years professional experience excelling in the roles and responsibilities required for the Program Coordinator
Significant experience of working independently, without close supervision, and related experience of remote-working and supporting remote teams
Proficiency with Microsoft Office and OneDrive, Zoom or other virtual meeting platforms, and project management software
Model reliability, organizational skills, and attention to detail
Mission-driven professionalism, adaptability and flexibility
Excellent fit with Ignite Philanthropy’s ethos and approach, including working team values of being collaborative, curious, respectful, equitable, and relevant
Demonstrated cultural awareness and sensitivity to the diversity of values, views and approaches to issues relevant to Ignite Philanthropy allies and partners everywhere
Exemplary interpersonal skills, very collegial demeanor, and ability to build relationships and communicate effectively and professionally with diverse partners
Ability to take creative initiative and contribute ideas for enhancing impact
Superb writing, analytical, and oral communication skills including the ability to collect, review, synthesize, and present information
Ability to undertake periodic international travel
Experience in and/or knowledge of relevant issues and topics, such as child protection, human rights, gender-based violence, etc.
Professional experience in low- and/or middle-income countries
Native or near-native English fluency; working proficiency in French
Full job description attached. To apply for this post, please send a letter of application stating the skills and approach that you would bring to the role along with your CV/resume (no photos) to Recruiting@IgnitePhilanthropy.org. Please note in the letter where you learned about the post. The deadline for applications is Sunday, July 12, 2020, and first-round video interviews will take place July 23-24.
More about Ignite Philanthropy here. Please be sure to indicate that you saw this position via WIAN.