Job Title: Secretary - Policy-Making Organs
Organisation: International Atomic Energy Agency
Location: Vienna, Austria
Closing Date: 31 August 2020
Salary: Starting at US $100,800
Contract Type: Fixed Term
Working Pattern: Full Time
Sponsors international candidates? Not Stated
The Secretariat of the Policy-Making Organs provides support for the planning and conduct of business and meetings to enable the Policy-Making Organs (the General Conference and Board of Governors) to effectively perform their statutory responsibilities and their other functions and to ensure that all their meetings are conducted efficiently.
Reporting to the Director General, the Secretary facilitates consultation and cooperation among the governing bodies and between them and the Secretariat. The Secretary coordinates the provision of a wide variety of reports and documents for the Policy-Making Organs.
The Secretary is: (1) a leader, encouraging and inspiring the identification and implementation of innovative solutions and best practices that address the priorities of the stakeholders; (2) the principal adviser to the Policy-Making Organs, Member States, Director General, and senior managers throughout the IAEA on the substantive consultation and business processes and requirements of the Policy-Making Organs; (3) a manager, acting in accordance with the IAEA's values and ethical standards in making decisions regarding financial, human, information and knowledge resources.
Role and Responsibilities
Serve as Secretary to the Policy-Making Organs and their subsidiary bodies including the General Committee, Programme and Budget Committee, Technical Assistance and Cooperation Committee and ad hoc working groups, and support their consultative, decision-making and communication processes.
Ensure timely preparation and distribution of agendas, minutes, and decisions of the Policy-Making Organs.
Coordinate content and submission of documents for the Board of Governors and General Conference.
Hold consultations preceding formal meetings and ensure that all decisions of the Policy-Making Organs and their subsidiary bodies are documented and communicated.
Liaise with Member States and other IAEA partners, the Chairman of the Board and President of the General Conference to organize and coordinate extensive consultations on matters being considered by the Policy-Making Organs.
Act as facilitator between the Secretariat and Member States to bring together divergent points of view.
Coordinate the development and preparation of detailed briefs, speaking notes, draft decisions and conclusions for the Chairman of the Board and President of the General Conference and assist them in the conduct of meetings.
Facilitate communication between the Chairman of the Board, President of the General Conference, Member States, IAEA departments, and other parties.
Provide direction for, lead, and efficiently manage an innovative and effective team and related resources.
Experience and Qualifications
Advanced university degree in international relations, international public administration, or other related fields.
Minimum of 15 years of professional experience in international relations, international public administration, or other relevant areas.
Minimum of five years of senior-level experience in an international organization, the public sector, a non-profit organization, or equivalent.
Diplomatic negotiating experience is required.
Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
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