Job Title: Resources Management Officer
Organisation: International Organization for Migration (IOM)
Location: Multiple Duty Stations
Closing Date: 16 May 2021
Salary: Not Stated
Contract Type: Fixed Term
Working Pattern: Not Stated
Sponsors international candidates? Yes
Under the direct supervision of the Chief of Mission (COM) and in coordination with the Senior Regional Resources Management Officer (SRRMO) in the Regional Office (RO), the Department of Resource Management (DRM) at Headquarters (HQ) and the Administrative Centres in Manila (MAC) and Panama (PAC), the successful candidate will be responsible and accountable for supervising and managing the budgetary, financial, human resources and administrative functions of the Country Office and / or Sub-Office(s) and providing support in these areas to staff.
Role and Responsibilities
Monitor and oversee the financial management for all activities in the Country Office (CO) including the oversight of financial expenditure and accountability. In coordination with the CoM and the SRRMO undertake financial analysis of all CO activities.
Supervise the management of the treasury by forecasting cash flows according to CO and Sub-Office activities. Monitor and control funds disbursed; validate that funding is received and disbursed in accordance with donor agreements.
Prepare programme and budget reports in accordance with IOM regulations and established procedures. Review monthly accounts of the Country Office.
Prepare relevant financial analysis of projects, oversee the budget control process and analyse variances between budget and actual expenditures. Take proactive action to prevent projects from going into deficit.
Assist the CoM and Project Managers in the preparation of budgets for new projects and programmes.
Provide technical support to project managers throughout the cycle to ensure compliance with the general instructions of IOM and relevant permanent instructions for the whole CO, namely in the areas of general administration, finance, and human resources.
Maintain and further strengthen appropriate internal controls to safeguard the Organization’s assets, cash and prevent fraud.
Inspect payroll versus budgets, validate that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.
Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.
Manage the Human Resources function and make recommendations on recruitment and personnel administration of staff in the Country Office. Correctly apply Human Resources (HR) policies, rules and regulations and make recommendations for resolving difficult or sensitive cases in consultation with the COM / SRMO and RRMO.
Supervise the procurement and logistics services, including contracts with suppliers of goods and services and related administrative authorities; oversee the management of the fleet of vehicles and the maintenance of the premises as well as the functioning of all support services at the Country Office.
Liaise and coordinate with The Office of Legal Affairs (LEG) and Global Procurement Supply Unit (GPSU) as needed for the review and approval of agreements and Purchase Orders (POs) (lease, construction, service and agreements with implementing partners (IPs)) before signature and make sure IOM procedures are followed in the selection of partners and service providers.
Supervise ICT staff to ensure compliance with relevant IOM standards, processes rules and regulations.
Supervise and train local staff on IOM's administrative/financial policies and procedure.
Participate in UN meetings such as the UN Operations Management Team (OMT) or ONE UN working groups when required.
Serve as Officer-in-Charge (OiC) of the Country Office in the absence of the CoM.
Perform other duties as may be assigned.
Experience, Skills and Qualifications
Master’s degree in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution with five years of relevant professional experience; or,
University degree in the above fields with seven years of relevant professional experience.
Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.
Experience in Financial and Human Resources Management at the international level;
Field experience, including coordination and cooperation with international institutions and coordination bodies.
Experience in supervising the development and implementation of administrative control procedures, coordinating external auditing exercises;
Experience using corporate IT systems and software.
Knowledge of IOM/UN finance, procurement and HR procedures and rules.
Advanced knowledge of Microsoft Office, especially Excel
Knowledge of International Public Sector Accounting Standards (IPSAS)
Knowledge of SAP highly desirable.
IOM’s official languages are English, French and Spanish.
For this position, fluency in English is required (oral and written). Working knowledge of any local language, French and/or Spanish is an advantage. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 16 May 2021 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
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