Job Title: Media and Communication Assistant
Organisation: European Defence Agency (EDA)
Location: Brussels, Belgium
Closing Date: 19 February 2021
Salary: basic salary of 4.883,11€ supplemented with various allowances, including as applicable expatriation or family allowances
Contract Type: Fixed Term
Working Pattern: Full Time
Sponsors international candidates? Not Stated
The Media and Communication Unit is responsible for all internal and external communication activities of the Agency. The Unit provides communication advice to the Agency’s top team and supports the entire Agency to promote its achievements in terms of project and programme output.
The Unit thus has a double function including providing communication advice to the Chief Executive and Deputy Chief Executive as well as a public information role. The importance of communication within the Agency is illustrated by the fact that the Unit directly reports to the Chief Executive/Deputy Chief Executive.
The Unit consists of a small, dynamic and dedicated team. Its aim is to efficiently and innovatively communicate developments and achievements of the Agency to a wide variety of stakeholders. The team includes a Head of Unit, two Media and Communication Officers, a webmaster and a graphic designer/assistant and a trainee (Junior Communication Officer). Each team member has his/her distinct tasks; and while all team members support one another, personal accountability and independent handling of tasks is expected. A framework contract for communication activities is in place which supports the Unit among others in event management, production of publications, etc.
The main channels for external communication the Unit currently uses are its website, presence on social media platforms, publications including the biannual EDA magazine “European Defence Matters”, audiovisual products, newsletters, media articles and events.
For the position of Media and Communication Assistant we are looking for a versatile professional, with solid experience in graphic design, in providing overall communication support and in handling administrative tasks.
Given the sensitive nature of the work of the European Defence Agency and the Unit’s high workload, highest attention to detail is required. The Media and Communication Assistant is expected to proactively support colleagues within the unit and across the Agency. This is a highly rewarding but also challenging position and we encourage applications from autonomous, service-oriented and driven team players.
Role and Responsibilities
prepare, produce and edit printed and online publications including brochures, factsheets, leaflets, power point presentations and social media visuals;
be the guardian of EDA graphic chart; supervising EDA branded material.
General communication support
support updating of the EDA website;
create and maintain contact databases (press, stakeholders, etc);
help prepare and organise internal and external events (i.e. visits to the Agency, conferences, workshops, press briefings);
liaise with contractors, manage the multimedia library.
manage the Unit budget lines for “public relation/information activities" – responsible for preparing financial commitments, order forms, and subsequent checking of invoicing and administrative follow up;
administrative support for the Unit (i.e. preparing missions).
Experience, Skills and Qualifications
be a national of a Member State participating in the Agency;
be entitled to his/her full rights as a citizen;
have fulfilled any obligations imposed on him/her by the laws concerning military service;
produce the appropriate character references as to his/her suitability for the performance of his/her duties (extract from the “judicial record” or certificate of good conduct will be requested prior to recruitment);
be physically fit to perform his/her duties;
have a thorough knowledge of one of the languages of the participating Member States and a satisfactory knowledge of another of these languages to the extent necessary to discharge his/her duties;
have no personal interest (financial, family relationship, or other) which could be in conflict with disinterested discharge of his/her duties within the Agency;
hold, or be in a position to obtain, a valid Personnel Security Clearance Certificate (national or EU PSC at SECRET UE/EU SECRET level). Personnel Security Clearance Certificate (PSCC) means a certificate issued by a competent authority establishing that an individual is security cleared and holds a valid national or EU PSC, and which shows the level of EUCI to which that individual may be granted access (SECRET UE/EU SECRET), the date of validity of the relevant PSC and the date of expiry of the certificate itself. Note that the necessary procedure for obtaining a PSCC can be initiated on request of the employer only, and not by the individual candidate;
have a level of post-secondary education attested by a diploma or a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years.
at least five years relevant professional experience in a similar role;
excellent knowledge of current information technology, including Graphic design software (Photoshop, Illustrator and InDesign app or similar);
experience of event organisation;
experience with web publishing (content management systems);
good administrative skills including procurement and financial management and an ability to work under pressure;
experience in a multinational environment;
experience in project management related to communication activities;
an excellent knowledge of written and spoken English.
familiarity with the EU institutions as well as with European Defence/Air Transport/Aerospace sector;
a satisfactory knowledge of written and spoken French.
Apply and view the complete job posting here.
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